AdminMeeting MinuteMD Remind

Respond to calls, emails, and routine letters direct inquiries to the appropriate personManage schedules and calendars arrange, coordinate, and schedule meetings prepare meeting documents.Make travel arrangements for office personnelMaintain a content management systemTrack inventory of office supplies and order more when necessaryWrite and distribute routine correspondenceCompile data and prepare reports

Answer telephones and give information to callers, take messages.Arrange meetings, and travel reservations.Manage the dailyweeklymonthly agenda and arrange new meetings and appointmentsComplete forms in accordance with company procedures. Compose, type, and distribute meeting notes, routine correspondence, and reports. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. Locate and attach appropriate files.Make copies of correspondence and other printed material. Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters. Develop and maintain a filing systemSchedule and confirm appointments for clients, customers, or supervisors. Set up and maintain paper and electronic filing systems for records, correspondence, and other material. Conduct searches to find needed information, using such sources as the Internet. Establish work procedures and schedules, and keep track of the daily work.Manage projects, and contribute to committee and team work. Operate electronic mail systems and coordinate the flow of information both internally and with other organizations. Order and dispense supplies. File and update contact information of employees, customers, suppliers and external partners Prepare and mail checks and hand in reports.Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Keep fixed assets original ownership documents and listing in corporate asset register Prepare for CSD expense advanced request Serve for other departmental requirement processes Manage schedules and calendars arrange, coordinate, and schedule meetings, taking minutes of those meetings, checking the agreed actions during meeting are carried out. For Monthly BSC meeting, to collect data from HODs and check last BSC Meetings action items Collect agendas from HODs 1 Day before meeting. Agendas received from HODs and presented to the ED prior to the meeting time. Receiving and screening phone calls and redirecting them when appropriate. Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries. acting as a receptionist andor meeting and greeting clients. Act as the point of contact between the HODs and internalexternal clients and remind the managerexecutive of important tasks and deadlines. To collect documents from all employee to get sign from MD, Director and need to submit to ED, Director on behalf of other employees. Writing Office Letters. Send information to the HODs as directed by the Executive Director

The Management Secretary primary responsibility is to provide logistical support and office coordination to the organization and tools for the teams success. Specifically, the position is responsible for providing assistance to the Management, providing general office management, and meeting and event coordination. Writes errorfree, eloquent emails and letters for various events and announcements. Updates and maintains phone lists for the Management. Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units. Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Takes notes and distributes meeting minutes, agendas and meeting packages. Works closely with Head of Management Office team to arrange meetings and events as needed. Follow up Specific project progress between Business unit Heads and Department Heads. Manage to facilitate in obtaining passports for local national staff and for gaining necessary visas, arranging ticketing and hotels, etc. for all employees going overseas. Performs other duties as assigned.

The Management Secretary primary responsibility is to provide logistical support and office coordination to the organization and tools for the teams success.Specifically, the position is responsible for providing assistance to the Management, providing general office management, and meeting and event coordination.Writes errorfree, eloquent emails and letters for various events and announcements.Updates and maintains phone lists for the Management.Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units.Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.Takes notes and distributes meeting minutes, agendas and meeting packages.Works closely with Head of Management Office team to arrange meetings and events as needed.Follow up Specific project progress between Business unit Heads and Department Heads.Manage to facilitate in obtaining passports for local national staff and for gaining necessary visas, arranging ticketing and hotels, etc. for all employees going overseas.Performs other duties as assigned.

Acting as a first point of contact: dealing with correspondence and phone callsManage Sale and Marketing daily administrative tasks and monthly report.Gather and analyze information and managers requested tasks Generate reports on marketing and salesContribute to collaborative efforts and organize promotional eventsCoordinate and follow up to sale, marketing, design and content teams to generate digital and print advertising materialCommunicate, Negotiate and Follow up with company internal cross departments and Showrooms.Managing managers meeting appointments and schedules, also Liaising with staff, suppliers and clients.Managing and organizing meetings and appointments including booking arrangement on travel, transport and accommodation.Reminding the manager of important tasks and deadlines.Typing, compiling and preparing reports, presentations and correspondence.Collating and filing expenses of the department and conducting research on behalf of the manager.

Managing Directors work calendar, schedule, conference calls, meetings and appointments with different business units and departmentsPreparation of agenda and document minutes of meetingEfficient to organize and compilation of reports and presentation materials, tracking approvalsManaging frequent travel and hotel arrangements and all related expenses, including visa, flights, transport and accommodationProvide confidential administrative support and exercise discretionEffective skills of prioritizing workloadsTranslating documents, and meetings minutes where requiredLiaising with relevant organizations and clientsHandle general administration and office operations and maintain proper filing recordsConduct research and prepare presentation as assignedAny other adhoc duties assigned by Director

Managing daily schedulesAnswering phone call and replying emails, organizing internal and externalmeetings, taking minutes. Arranging detailed travel plans including local and overseas trips. Communicate with both external and internal stakeholdersorganizations, and follow up and supported as needed. Provide administrative support to the departments where required.Undertake any additional duties entrusted by the Chairperson or the Executive Committee as needed.

Planning and arranging to get approval sign from GM for other departments needsCommunicate with HODs to build good internal networkArranging trip plan for local and overseaArranging Visa, Air Ticket, Hotel booking for expatriatesImproving network and reputation of the branch and companyCoordinate internal and external meetingsPreparing documents and presentation materials screening and responding to incoming correspondence, inquiries, and phone calls drafting letters and official information releases arranging and attending meetings taking minutes, keeping notesAnswer telephones, screen calls and take messages from external or internal sources.