Guide and provide procurementsourcing related strategic and operational support and guidance to the organization.Lead, coach, mentor and train the procurement team for smooth and efficient operation of the procurement function.Conduct supplier analysis based on pricequality positioning.Research potential vendors for all business requirements..Compare and evaluate offers from suppliersNegotiate contract terms of agreement and pricing.Track orders and ensure timely deliveryPrepare reports on purchases, including cost analysesDrive and implement all activities, projects, negotiations and initiatives.Prepare the budget for the cost and will be responsible to deliver within the budget amount.Maintain internal records and databases for Vendors, prices, purchase history, invoicing etc.

Procurement Logistics Knowledge

Contact supplierssubcontractors in regards of administrative documents and coordinate for accounts payable to pay suppliers. Prepare and record payment requests AFP and coordinate with the Accounting department. Resolve payment issues when necessary. Ensure that appropriate procurement administrative documents are recorded in accordance with the SOP. Maintain files both soft and hard copy, and keep an updated database for the work of the team. Adaptability with team members and department head to complete other duties as assigned

Sources for new reliable suppliers and manufacturers and establishes the business relationshipsProvides ongoing negotiation support for best prices within the given budget, terms and lead time reduction from suppliers while maintaining the standard product qualityEvaluate proposals, agreements, and policies and make a recommendation based on commercial and technical factorsManage existing business contacts and ensure a secure and sustainable supply of the productsEnsure the quality of the supplies is up to the required standard and ontime delivery by suppliersMaintains good relationships with other departments in the companyProvides procurement support to overseas branch offices and sister companiesGenerate POs, shipping forms, receipts, and invoicesResolve discrepancies between invoices, POs, and receiptsMaintain and update purchase recordsdataMonitor the industry to maintain awareness of current practicesPerform other duties assigned by the ManagementAnalyzes purchasing data, trends in cost analysis and report to the managementReports to principals for the performance of all duties in timeResponsible for continuous development and improvement of the procurement processAssist in the training of new purchasing staff.forecast levels of demand for services and productsconduct research to ascertain the best products and suppliers in terms of best value, delivery schedules, and qualityliaise between suppliers, manufacturers, relevant internal departments and customersbuild and maintain good relationships with new and existing suppliersnegotiate and agree to contracts, monitoring the quality of service providedprocess payments and invoiceskeep contract files and use them as reference for the futureforecast price trends and their impact on future activitiesgive presentations about market analysis and possible growthdevelop a purchasing strategyproduce reports and statistics using computer softwareevaluate bids and make recommendations, based on commercial and technical factorsensure suppliers are aware of business objectivesattend meetings and trade conferencestrain and supervise the work of other members of staff.Other duties assigned by the management.

Preparation of Procurement Documents. Maintain to filling system for the Procurement Department. Can be used MS Office Excel , Word PowerPointand Email Internet.

Analyzing customer demandseasonal trend and customer buying pattern Plan and source the right products and assortments Negotiating with suppliers to get the lowest possible price, higher margin both frontback end Marginbuying income Present new items plan to MMmanagement with deletion plan for old,slowmoving items Create and update items and vendor information Implement category management including developing planogram Manage price change Cost and retail Work with suppliers on demand planning in advance Plan the purchase and track open to buy OTB Plan promotional activities with suppliers and work with the marketing department Issue POs for promotional items and new items Monitor the service level of suppliers delivery and take necessary action Monitor the instock level at stores and take necessary action Monitor for overstock and take necessary action Analyze the performance of categories Work with operation and DC to ensure the plan is communicated, implemented and if any issues occur, necessary action must be taken Prepare the report for MM and Management Monitor the competition activities Products, Price and Promotion by visiting their stores Visit the stores to ensure the implementation of the plan and learn customer behavior Attend Trade Fair and improve the knowledge Train assistant buyer

Management of business process outsourcing activitiesIdentification and realization of costsaving and costreduction opportunitiesSelection and management of procurement systemsProficient in sourcing, contracting, transaction purchasing, supplier management, and miscellaneous internal procurement support activitiesAble to liaise with account department as necessaryBudget management for categories under management and for procurement itselfProvide and secure supplies for the various outletsLiaise with local government offices in licensing and tax mattersAdditional adhoc duties

Lead assigned Fresh Food and Frozen Categories in achieving growth targets and seasonal needs for both of the bannersIndepth understanding of the market.Responsible for category business development and strategic planningDevelop the brandcategory through review of the product assortmentIdentify appropriate sources of product supply and monitor the performance of all productsManage the promotional and all pricing activitiesKeep abreast of market and industry trends, competitors, and all aspects of marketEnsure a positive company image by maintaining and developing courteous relationship to suppliers.Monitor vendor performance.Review business process and grow the business through devising and implementing appropriate operating process. Ensure all procurement documentation is complete and accurate and retained for appropriate period of time to meet all company and legal requirementsApplication of company Procurement Policies Procedures at all times ensuring robust commercial outcomesMentors and coaches the team members to ensure goals are exceededEnsures the team is thoroughly trained in all aspects of their jobs and have completed all required training.

Conduct supplier analysis based on pricequality positioning. Identify new suppliers matching the criteriaApproach identified suppliers for distribution agreements. Negotiate exclusive distribution agreementsPromote supplier relationship management and actively engage with key suppliers to address issuesIdentify potential opportunities to further develop collaboration and deliver continuous improvement of supplier performance e.g. Costs, Service and QualityCarry out quotation analysis, evaluation and selection of most suitable vendors in quality effectivenessConduct supplier training and manage communication with suppliers. Troubleshoot any problems in supplier supplies and prepare whole process of sourcing to contract preparation.Cooperate and follow up monthly Procurement Plan. Draft contractual documentation and issue orders to vendors including change ordersCoordinate with freigh forwarder for packing, transport and shipment, importexport customs duties and prepare shipping documentsActively establish strategic alliance with vendors and maintain an approved vendor list and price databaseRaise quotation requests RFQ to source and evaluate vendor offers in terms of quality, cost and deliveryExecute general sourcing and price negotiations with the vendors. Prepare contractual documentation and issue orders to vendors including change ordersMonitor and expedite vendor progress and management of vendor change order and claims on nonperformance vendors

source, supplier