Receives and inspects all incoming materials and reconciles with purchase orders processes and distributes documentation with purchase orders reports, documents and tracks damages and discrepancies on orders received.Maintains records of all deliveries.Fills supply requisitions assists buyer to order adequate merchandise and supplies delivers orders to faculty and staff.Receives, stores, tags and tracks surplus property prepares property lists for items to be sold.Receives and stores documents and confidential files maintains record of approved document and confidential file destruction.Ships canceled and damaged items back to vendors as appropriate.Handles and documents storage and transportation of hazardous materials.Maintains the warehouse, records area and stores area in a neat and orderly manner.Answers questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.Trains and directs the work of student assistants.May serve as a lead worker to other classified staff in the area.Support the kitchen in the area of preparation and production of food and ensure that strict hygiene standards and SOPs are adhered to at all times.Maintain the required level of hygiene standards in the kitchen.

Competitive salary1. JOB DESCRIPTION1.1 Performs test checking on the receiving of goods at the outletswarehouse to see that the procedures are followed correctly and performs random test counts in the Stores.1.2 Prepares daily Flash Report of food and beverage costs.1.3 Verifies outlet open item report to see that correct pricing has been applied, and takes necessary action in input the recurring items in the Point Of Sales POS system.1.4 Randomly tests the inventory of outlets by reconciling the opening stock with the closing stock, taking account of store issues and sales.1.5 Verifies and approves outlet food beverage requisitions, and forwards them to Warehouse.1.6 Scrutinizes requisitions for special events.1.7 Reviews and prepares outlet special menu buffet costing periodically.1.8 Investigates major rebates, and briefs the Chief Accountant.1.9 Prepares costing of invoices of imported items.1.10 Reviews and verifies spoilage.1.11 Performs Market Surveys once in every 6 months, and makes necessary amendments to the standard list of suppliers for food and beverage, in liaison with the GM, Operations, PurchasingProcurement Manager and Chief Accountant.1.12 Analyzes and prepares Entertainment, Complimentary, Employee Relation Employee Meals cost at month end.1.13 Check figures, postings, and documents for accuracy.1.14 Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures.1.15 Record, store, access, andor analyze computerized financial information.1.16 Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, andor computers.1.17 Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.1.18 Complete periodend closing procedures and reports as specified.1.19 Respond to andor resolve questions, issues, or disputes from inter departmentoutlets distribution center and customers.1.20 Must be familiar with accounts procedures and finance computer programs.1.21 Apply and ensure application of standards and procedures set by the Organization accounts policy.1.22 Apply and ensure application of procedures and regulations concerning the inventory.1.23 Make sure that all material and equipment made available to the Accounts Department is correctly used.1.24 Control and compute the cost of Food Beverage.1.25 Compute the cost of employee meals AG, AP, Complimentary Food Beverage expenses.1.26 Control the cost of merchandise as per the market list.1.27 Supervise receiving of Food Beverage items as well as other store able items as to quality and quantity.1.28 Conduct physical inventory monthly and quarterly and yearly.1.29 Take part in fixing the menu price in the light of the cost of commodities.1.30 Check the proper recording of items and costing of guest checks, officers checks with reference to the Captain orders.1.31 Make proper documentation of market list, receiving report, grocery list and checking of invoices, etc.1.32 Revise recipe cost and prepare new recipe as assigned by the different brandconcepts on time.1.33 Investigate the activities of the various outlets.1.34 Make the inventory report, variance report, Cost report, local purchase report, reconciliation of Food Beverage statements, dishes sales report, FB cover report, etc.1.35 Supervise the preparation FoodBeverage consumption report.1.36 Control and supervise outlet FB inventory.1.37 Perform related duties and special project as assigned.1.38 Process customer tax exemptions following government regulations.1.39 Review, reconcile, and process credit card vouchers and advance deposits.1.40 Monitor and audit gift certificate and incentive award redemption activity.1.41 Other Special duties and activities: RegularRandom inspections of quality and state of items in food store rooms on a minimum of once per week for each location. Cleaning inspections and checks of all storeroom ona minimum of once a week for each location. Maintaining the stocks accurately as per standards without compromising the quality of the items.

Receives and inspects all incoming materials and reconciles with purchase orders processes and distributes documentation with purchase orders reports, documents and tracks damages and discrepancies on orders received.Maintains records of all deliveries.Fills supply requisitions assists buyer to order adequate merchandise and supplies delivers orders to faculty and staff.Receives, stores, tags and tracks surplus property prepares property lists for items to be sold.Receives and stores documents and confidential files maintains record of approved document and confidential file destruction.Ships canceled and damaged items back to vendors as appropriate.Handles and documents storage and transportation of hazardous materials.Maintains the warehouse, records area and stores area in a neat and orderly manner.Answers questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.Trains and directs the work of student assistants.May serve as a lead worker to other classified staff in the area.

Manage the ImportExport process and ensure compliance with local and foreign government laws and regulationsExpedite the flow of traffic tofrom foreign destinations, including customs documentations and transportationsOversee the completion of paperwork and monetary transactions associated with distribution in a timely mannerNegotiate with clients and handle issues with customs officialsConsultation to the principals and suppliers regarding insurances, duties and taxesLiaise with principals and suppliers to resolve any shipment related documentations discrepancies to ensure smooth clearance processEnsure the efficiency and effectiveness of imports and exports processesControl any delay that may occur during the export and import processApply required import license on timePerform shipment clearance on timePlan and prepare for adequate foreign currency reserve to make the supplier paymentsProcess the payments to overseas suppliers on timeProcess tax refund and deposit refund from the government in timely mannerEnsure minimizing unnecessary expensesPrepare and provide accurate management reporting periodically in timely mannerFollow the rules and regulations and maintain the requirements of Quality Management System in accordance with ISO guidelinesEnsure the current working procedures are in compliance with specified SOPsTrain and supervise the staffs to get knowledge of specified SOPs and process in order to comply with quality requirementsEnsure department related documents are archived in accordance with the corporate document retention policyPerform any other tasks as assigned by the managementaccurate and timely application of required import licensestimely shipment clearance without demurrage and detention chargesaccurate and timely payment processing to suppliersminimize importation and clearance expensesaccuracy of custom duty and commercial taxes for imported productsdamage and quality claim process with the suppliers

Leader

Obtaining FDAIR, IAC, Import LicenseExperience in working closely with freight forwarder, brokers and trucking companiesProvide consistent reports to logistics managerTracking, issues, delivery time, costs etc.

Plan and set up the whole warehouse Design and plan the warehouse layout to allocate stocks.Set up SOP of the whole warehouse.Experience in Inventory Management, Order replenishment, Stock movement checking, Receiving Process, Pick and Pack process.Have Knowledge about using MHE Material Handling Equipment.Experience in Managing warehouse staffs.Manage, administrate and create job task for warehouse staffs.

liaising with customers, suppliers and transport companiesplanning, coordinating and monitoring the receipt, order assembly and dispatch of goodsusing space and mechanical handling equipment efficiently and making sure quality, budgetary targets and environmental objectives are methaving a clear understanding of the companys policies and vision and how the warehouse contributes to thesecoordinating the use of automated and computerized systems where necessaryresponding to and dealing with customer communication by email and telephonekeeping stock control systems up to date and making sure inventories are accurateplanning future capacity requirementsorganizing the recruitment and training of staff, as well as monitoring staff performance and progressmotivating, organizing and encouraging teamwork within the workforce to ensure productivity targets are met or exceededproducing regular reports and statistics on a daily, weekly and monthly basisbriefing team leaders on a daily basisvisiting customers to monitor the quality of service they are receivingmaintaining standards of health and safety, hygiene and security in the work environment, for example, ensuring that stock such as chemicals and food are stored safelyoverseeing the planned maintenance of vehicles, machinery, and equipment.To manage overall spare parts operations e.g. warehouse logistics management and cost management.To conduct periodical result reviews and demand forecasts.Reorder for partaccounts calculation by future demand.To establish collaborations and cooperative relations with other departments for work e.g. sales promotion and service campaign.To manage department budget for expenditures on a daily, monthly, yearly basisOther duties as assigned by the Management.

Coordinate with internal teams and partners to prepare documents for the required licenses for productsLiaise with Government offices to procure required licenses for productsPrepare necessary documents for customs clearanceFollow up tax payments and tax stamps for import itemsCoordinate with internal teams and customs broker to follow up and arrange customs clearance and trucking control of the delivery of goods to the warehouseCarry out Custom clearance administrative dutiesEnsure that all documentation is properly retained per customs requirementsMake daily weekly reportsOther tasks as assigned by Logistics Warehouse Manager